The 2024-2025 VA USA Gymnastics Phase 1 Meet Reservation Process is OPEN as of Tuesday, May 14, 2024 and concludes Sunday, May 26, 2024. This Invitational Calendar provides a list of invitationals hosted by Virginia Member Clubs. Please acquaint or reacquaint yourselves by reading all reminders and instructions below.
Phase 1: May 14th-26th (Current host clubs requesting the same meet dates)
Phase 2: June 3rd-June 9th (Current host clubs requesting a different weekend)
Phase 3: June 10th-June 23rd (New host clubs requesting a new meet on the calendar)
PLEASE EVERYONE READ THESE IMPORTANT CALENDAR REMINDERS:
**All invitational meets that were on the VA State Calendar 2023-2024 will retain their priority weekend status for the 2024-2025 season.
Important Reminders:
The VA USA Gymnastics Meet Reservation System allows Virginia clubs who want to host competitions and be included on the VA State Calendar. It also enables the state to publish the pending invitational calendar earlier in each season so all may plan their competition calendars.
Please follow all Phase 1, 2 & 3 guidelines to have your requested meet dates confirmed and included on the VA State Calendar.
The link for the 2024-2025 Invitational Calendarwill stay live as meets are approved and placed on the state calendar allowing members to view current dates as they are added.
IN HOUSE MEETS ARE NOT SCHEDULED THROUGH THE VA PHASE MEET RESERVATION SYSTEM. To request an In House Meet you will send a Completed Judges Request Form after Monday, June 24th to VA NAWGJ Co-SJD’s at vawvsjd@gmail.com.
Phase 1: May 14th – May 26th (Current host clubs requesting the same meet dates)
Phase 2: June 3rd – June 7th (Current host clubs requesting a different weekend)
Phase 3: June 10th – June 23rd (New host clubs requesting a new meet on the calendar)
Please Note: All Host Clubs are asked to please review all Meet Hosting Guidelines, Meet Director Duties & Guidelines, Women’s Rules & Policies, Sanction and SafeSport Guidelines included on the USA Gym Website. See Links below;
Thank you in advance for helping us facilitate the most efficient and equitable scheduling of the great invitational meets held in Virginia!! If you have any questions please feel free to contact Steve Garman, VA State Administrative Chair at vausag@gmail.com.
Steve Garman
Virginia State Administrative Committee Chairman
Phase 1- CURRENT HOST CLUBS REQUESTING THE SAME MEET DATE(S) Phase 1: Monday, May 13th – Sunday, May 26th, 2024:
CALENDAR REVIEW:
We recommend that clubs review both calendar links below and determine if the weekend reserved this past season (2023-2024 season) is appropriate for your club to reserve for the 2024-2025 season.
The link for the 2024-2025 VA USA Gym Calendar below will stay live as meets are approved and placed on the state calendar.
Clubs with existing INVITATIONAL Meet(s) on the 2023-2024 State Invitational Calendar MUST indicate a desire to RETAIN their SAME Weekend(s) Dates for the 2024-2025 Season by Sunday, May 26th. Please complete the Phase 1 Meet Reservation Form below – live as of Tuesday, May 14th, 2024.
Existing clubs wanting to CHANGE a weekend MUST WAIT until Phase 2 of the Meet Reservation Process.
A SEPARATE FORM must be completed for EACH meet weekend date a club is submitting.
Note: Due to Judge Scheduling, please only request # of weekend days on the calendar you know you can fill.
2023-2024 Meet Dates not renewed by host clubs will become available in Phase II of the VA Meet Reservation Process.
CONFIRMATIONS: Confirmations for dates submitted will come via the vameetschedule@gmail.com email.
Meets will be placed on the schedule as PENDING until judges request forms & payment are received and judges can be confirmed – Sunday, May 26th Phase I concludes.
JUDGES REQUEST FORMS: Judges Request Forms and payment MUST be received within 14 days of each meet date confirmed by VAUSAG or clubs forfeit their requested dates and those dates will become an open/available slot on the 2024-2025 VA Meet Calendar. Click Here for Judges Request Forms on Virginia Judges Website.
FORMS & PAYMENTS: After clubs receive confirmation
PAYMENTS: Fees must be sent to the VA State Judging Director within 30 days of confirmation receipt.
PAY JUDGES REQUEST FEES: Make Club or Gym Checks payable to: VAWVNAWGJ & send to the address below or pay via Paypal at https://www.paypal.com/paypalme/VAWVNAWGJ to pay the Judge’s Request Fees due.
$5.00/ judge/meet requested (2 judges=$10.00 / 8 judges=$40.00, etc), sent to the VA State Judging Director within 30 days
Phase 2 – CURRENT HOST CLUBS REQUESTING NEW WEEKEND DATES:
Clubs who hosted meets in the 2023-2024 season that want to change their date in the 2024-2025 season must submit NEW meet weekend date(s) between Monday, June 3rd – Sunday, June 9th.
Request for a change of date for your meet will be considered in the context of the meets already scheduled during Phase I.
Phase 3 – NEW HOST CLUBS REQUESTING NEW INVITATIONAL DATES:
As of Monday, June 10th the VA Meet Schedule will be posted.
Clubs that want to host new meets in the 2024-2025 season can see what weekends are available to request NEW INVITATIONAL MEETS submit requests from Monday, June 10th – Sunday, June 23rd.
